How To Start Implementing Facility Management Services

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For any organisation that desires to grow, the need for a critical approach to resource management is very important. To operate in a strategic environment, you must always implement new processes and technology to define your business objectives.

Management comprises a range of responsibilities and is important for business development.

This article will help you, as a Nigerian business or organisation, find the best management companies that you can ever imagine.

Questions To Ask Before Hiring Facility Management Company

The facilities manager you hire will greatly influence how your building looks, how successfully you recruit and maintain occupants, and how much funds you spend overall. How could you know if a facilities management company is right for your workplace? 

Fancy advertising, as you know, is what most companies undertake, which do not always equal a successful relationship with customers.

How do you know if a facilities management brand is good for your business and building? Considering referrals, looking at the buildings that the facilities management firm presently manages, and asking the key questions listed below will all help you figure out if you’ve found the correct building management brand for your needs.

What specific work will you be doing?

When hiring a facilities management business, make a list of the services you require — as well as a list of those that would be wonderful to have. 

You must be able to get all of your services from a single source, including security, high-tech monitoring, complete cleaning and maintenance, and HVAC maintenance. Hiring numerous providers increases your monthly costs, and you’ll have additional contact points and processes to manage at your workplace. 

The company’s list of services may be the breadth of what they offer; any estimate or proposal you receive should specify what work is covered.

What is the total number of facilities that you currently manage?

The company you’re speaking with should usually be experienced with managing similar facilities of yours.

A company that is overwhelmed can affect the level of service provided.

Ideally, the facility management company you select must have solid experience and a high client retention rate.

What Is The Level Of Your Experience?

It is necessary to know the experience level of the facility management company you want to hire because it will determine your success in the long run.

Choose a brand with a proven track record to ensure that the company you want to hire is up to the task. New brands and those transitioning from residential to commercial cleaning will lack the systems necessary to meet the demands of a large operation.

How To Implement A Facility Management System

Seeing your company grow, you will need to focus on managing the building effectively. As a Nigerian company, it will require you to have an experienced facility management company at your reach.

The roles of facility managers cannot be overemphasised because they bring disparate platforms together into well-managed, orderly, and fully integrated solutions.

There are numerous facility management tips to help expedite the process to your satisfaction.

In a few paragraphs below, you will understand how to implement a facility management system in the best way possible.

Although the following tips might slightly change for different companies, the adoption can still fit into any system to aid their growth size and approach to operations.

Information is important if you want to succeed at your work as a facility manager.

Tip 1: Identify Stakeholders

As a company, you must know who will interface with your facility management software and system.

Interactions and integrations affect the everyday approach of operations of your facility. It is crucial to know how skilled everyone, especially people handling your software, are.

Tip 2: Software Selection

What good is a facility management software system if it lacks the capabilities you require? Use the information you learnt in tip 1 to help you choose software.

Here are some tips on how to choose facilities management software:

  1. Make a detailed list that includes features and price points.
  2. Eliminate deviations (too expensive, not enough features, etc.)
  3. Reduce the list to a few strong candidates and test everyone.
  4. Examine the benefits and drawbacks of each option you consider.
  5. Select software that provides the best value for money in terms of features, benefits, and price.

This is likely the most significant tip because it determines the implementation of your facilities management system. Consider every aspect of the software, from the user interface to integration possibilities to the company’s development history. 

Always remember that this software is the entry point to everything related to facilities management.

Tip 3: Categorise And Establish The Structure

Begin mapping out workflows at your workplace once you have the right software. How will you create a system by integrating this new facility management software into your operations?

Take into account the following:

1. Use the platform to automate processes and tasks.

2. Within the software, you can improve data collection and reporting.

3. Considerations in technology are required for proper integration.

4. Within the platform, some antiquated or manual processes need to be rebuilt.

Think about what you learnt above and how you can incorporate these needs, wants, and expectations into the software to create a true facility management system that you desire at your workplace. 

Expect some difficulties — there will be a few square pegs in round holes. Take the time to carefully design each component of the system to function correctly the first time. 

As the system becomes strong, the smoother everything runs, the fewer headaches will arise.

Tip 4: Programme Your Software And Start Implementing

Make sure a facilities management system is programmed correctly before deploying it. A preemptive launch might wreak havoc on systems and irritate workers. 

Below are things to give a thorough about in the last steps before deploying:

1. Test all workflows and procedures thoroughly to ensure that they function as intended.

2. Users and stakeholders should be given credentials and rights based on their roles.

3. Identify cross-departmental factors, such as portals and workflows.

4. Verify application integrations and accessibility.

5. Conduct a security audit and a system check to identify any flaws.

This is the stage where you are sure about your facility management system, putting the finishing touches on it before it goes on out. 

Remember that any expanding business will confront new issues that will demand an improving facilities management system. What you design and deploy today may or may not be what you use in five years, but the goal is to get there.

Tip 5: Use And Maintain Regularly

Make your facilities management system the benchmark for all you do now that you have it in place. It should serve as the foundation of facility operations and the de facto decision-making mechanism. The only way to repay your investment and reap the rewards of such a mechanism is to use it.

If you use each of these five steps, you’ll find that implementing facilities management software is much easier than you think. 

It’s a step-by-step procedure that guarantees you fulfil the needs of your facilities by first identifying them, then selecting software and arranging a system to match those needs. 

Is it a difficult task? Yes, but it includes a guide. If you’re thorough in each step, you’ll end up with a facility management system that helps your company flourish.

The implementation of these FM services tips will not only open doors to new opportunities but will also make your work top-notch.

Important Software Solutions For Facility Management

A facilities manager’s life can be made easier using various software options.

Don’t fret if you can’t tell the difference between some of them right away. They do have a lot of qualities in common.

Using the right tool for your work will cost you less because it will reduce time during maintenance of your facility.

CMMS (Computerized Maintenance Management System)

When various devices monitor building functions, maintenance becomes extremely difficult. By streamlining and automating all maintenance operations, the CMMS system will make maintenance much easier:

1. Streamline the process of submitting requests for maintenance work.

2. Assisting in the scheduling and monitoring of all maintenance work, tracking spare parts inventories and forecasting future inventory demands.

3. Keep all key equipment and system maintenance documents in a safe place where you can access them at any time.

No one performs it better than mobile-enabled CMMS software when it comes to handling pure maintenance work.

CAFM (Computer-aided Facilities Management)

CAFM is software designed to assist facility managers in performing fundamental facility management responsibilities.

CAFM technology, in general, combines business administration, behavioural science, architectural, and engineering concepts to improve the efficiency of your company. 

Computer-aided facility management can be considered a comprehensive commercial facility or building maintenance tool with various elements and functionalities.

If your CAFM software’s maintenance management module fails, you can couple it with a CMMS program to provide adequate support to your maintenance team.

Conclusion

If you ask the appropriate questions, you’ll be able to identify the best facility management team for your building straight away. We’re happy to share our procedures, successes, and tips with you so you can rest assured that your facility is in good hands. 

You have to contact us today to learn more about our full range of building management services and how our unique approach to facilities management may benefit you. Call us on 08144000052 or email info@eliezergroup.com

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